Officers are elected to manage the fiscal operations of the local PTA unit or council.
Upon assuming office, the incoming treasurer obtains the following from the outgoing treasurer: supplies, ledger, checkbook, tax records, and all other treasurer materials. Each financial officer needs to obtain the procedure book from the previous office holder. The new treasurer must also contact the bank to file new signature cards and obtain/change any and all logins and passwords for checking and savings accounts. Banks may require minutes of the election meeting recording names of new officers.
These items are necessary for the financial operation of the association. When a new unit is established, the treasurer should request assistance from the County Council PTA in obtaining them.
The outgoing treasurer cannot pay bills after the books are closed for audit or after the term has ended. Books being audited may not be available immediately. The Florida State PTA recommends that if the audit is not completed within two (2) weeks after the end of the term of office, the president may appoint a committee to immediately audit the books. Upon assuming office, the incoming treasurer may pay authorized bills and deposit funds in the PTA bank account before the audit is completed.
Treasurer's Job Description
|Treasurer's Job Description|
(See Running Your PTA - forms section - for all Treasurer's Forms)
|Dollars And Sense (Treasurer's Manual - FPTA)|
|Money Matters (Treasurer's Manual - NPTA)||http://www.ptakit.org/Finance/index.aspx|