PTAs are legally classified as “public charities” and are organized and operated exclusively for the exempt purposes recorded in Article II of all PTA bylaws. Public charities may not carry on any activities not permitted under Section 501(c)(3) of the Internal Revenue Code (IRC).
As public charities, PTAs:
- Are eligible to receive tax-deductible contributions
- Are generally exempt from paying federal and state taxes
- Must file federal and state Returns annually
- May not use its funds to benefit a private person.
Additionally, PTAs are noncommercial and may not endorse a commercial entity or engage in activities not related to promoting the Purposes of PTA. The name “PTA” may not be used in conjunction with commercial activities, including the promotion of commercial goods and services.
Every PTA/PTSA Must File A Tax Return Every Year!
PLEASE NOTE: Companies are offering to assist in filing your PTA’s annual 990. These companies charge a fee. If you have any questions or need assistance, Florida PTA will assist your PTA with its annual 990 filing. Please call us – – this is one of the many free services provided to our PTA units, who have paid their annual state/national membership dues.
FILE BY NOVEMBER 15th for prior PTA Fiscal Year
July 1st – June 30th.
Failure to file a return in one year will result in a penalty. Failure to file a return for 3 consecutive years will result in the automatic loss of your tax exempt status. Even if you file the tax return late in the 3rd year, your status will be automatically be revoked on the due date of the return (November 15th)
All PTA/PTSAs are REQUIRED to file with the IRS, a Form 990 by November 15th. You can obtain more information at the IRS website (www.irs.gov). After filing, you MUST forward a copy to the state office (by mail or email to firstname.lastname@example.org). The filing year is July 1st through June 30th. A PTA MUST file each year to maintain its IRS 501(c)(3) tax exempt status. Immediately after filing, please forward a copy of the 990N “efiling” receipt to: email@example.com; forward a full copy of the 990EZ or 990 long form to: firstname.lastname@example.org.
If you need assistance, please contact the Florida PTA State office by phone 407-855-7604, ext 305, or email at email@example.com.
TAX FILING: WHAT DO WE NEED TO FILE?
You’re a busy PTA volunteer and you’ve got a lot going on, but we’re here to help you with the tax-filing process. Review and follow these step-by-step pointers on what your PTA needs to file.
To view a step-by-step video on how to file, please click here.
WHAT IS NEEDED?
Your PTA will need to file the following:
- IRS Form 990, 990EZ or 990N
These must be filed by the tax deadline, which is 4.5 months from your PTA’s fiscal year end.
NOTE: If your gross revenues are less than $50,000, file the 990N electronically now. It’s easy!
STEP 1: ANNUAL FINANCIAL REPORT
To prepare to file your 990, the first thing you need to do is complete the Audit/Financial Report:
- The numbers on the Report will help you complete the tax documents
- If you need assistance completing your Annual Financial Report, please contact your County Council or State Office.
- Download the Annual Financial Review document: **UPDATED** PTA AUDIT FORM FOR 2022-23
- After completion, email (firstname.lastname@example.org), fax (407-240-9577) or mail to Florida PTA.
STEP 2: FEDERAL 990 WITH THE IRS
Your PTA will need to file its federal taxes annually:
Once you have filed the 990N, 990EZ or 990, email 990N (write PTA’s name/County on acceptance form), or complete copy of 990EZ or 990 to: email@example.com.
NOTE: The IRS defines gross receipts as “the total amounts the organization received from all sources during its annual accounting period, without subtracting any costs or expenses.” Do not include membership dues or founders day contributions that are passed on to council and state in this number.